Invoice Processing

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When experience matters

With 40 years of expertise, we have leveraged cutting-edge technology tools to reduce the time it takes to process invoices. What we can to do in minutes would take your in-house invoice processing operation hours or days. Our ability to generate and deliver invoices, statements and other critical documents, either electronically or through the mail, will save you time and money. And don’t worry, we will be with you every step of the way while switching from your current invoice processing method to using our state-of-the-art system.

Why use Bluegrass for your billing and statement services?

1. Generate more revenue while doing less work

Our invoice processing and payment solutions are designed to improve your overall billing operation. Your company will save time and collect payments faster by letting us do the work for you.

2. High-speed invoice processing

Get your invoices processed quickly and in the mail fast instead of the time it takes to process them in-house. Invoice printing and mailing is our specialty.

3. Stringent quality control measures

We have a series of quality control measures in place that will ensure the right person is getting the correct information and that your documents get delivered when and how they’re supposed to.

4. Enhance customer communication

Make your monthly billing documents work for you with customized messaging using our transpromotional advertising abilities or add inserts in your invoice and statement mailings.

Need great creative?

Our in-house creative team, Intersect Creative, can sit down with you to develop a plan that will address your needs and produce attractive, easy-to-read statements.

Let Bluegrass Transactional improve your invoice processing and e-billing payment solutions, which will ultimately will cut expenditures and speed up payments.

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Our Transactional Partners

All Service Line FAQs
Can I pay by credit card?

Yes.  Notify your Project Manager that you wish to do so and a secure credit card payment link will be emailed to you for completion.

Can you pick up my materials?

We have a fleet of vehicles that can pickup or deliver daily within the Central Kentucky, Louisville and Cincinnati areas.

Transactional FAQs
How does Bluegrass work?

Businesses enter their billing information into their ERP system as usual. Instead of printing the information the billing files are sent to us electronically via a secure FTP site. We do the rest: From determining which bills get sent by mail, email or fax to applying our state of the art technology so you can optimize savings.

I can print bills from my software, but I don't like the way they look. Can Bluegrass help?

Yes. Bluegrass can create a completely custom bill design to meet your needs, including special messages, your organization’s custom logos, and charts and graphs (depending on data availability).

How does Bluegrass select bill samples for me to review?

Through our Web based portal you have the ability to view your bills prior to our processing.   You securely login to the portal, select bills you do not want sent and then approve the processing run prior to Bluegrass sending.

How do I get my customers to adopt to electronic bill delivery?

Bluegrass offers an e-Adoption Program to help you convert your customers to electronic delivery solutions like email, fax or web. The program applies best practices developed from working with over 100 customers.  Many of our customers have achieved electronic bill delivery adoption levels of over 25%.

How does pricing typically work for bills sent by mail?

For bills sent by mail you pay based on the number of pages per envelope. The more pages in an envelope the more you save on material and postage. Our advanced technology allows you to set rules that will maximize the number of pages you can include in an envelope without unnecessarily delaying the sending of your bills.

Further, our e-Adoption team will work with you to move your customers from traditional mail to email, fax or web delivery.

How does my company send our bills to Bluegrass for processing?

We offer a secure FTP site that allows you to upload your billing files which are then sent to Bluegrass for processing.  Our technology will identify how the bill is to be delivered (U.S. mail, fax, email, or web) and which of our regional facilities will send the bills going by U.S. Mail.